Over the years, the number of active users of Microsoft SharePoint and OneDrive has grown significantly with SharePoint development. In 2020, Microsoft had over 200 million monthly active users, a number that is constantly growing. While SharePoint plays a major role in creating dynamic sites for different services, OneDrive presents itself as a storage and collaboration platform.
However, with the increase in the number of users, administrators of these platforms find it increasingly difficult to monitor both simultaneously. Do you know how confusing it can be to switch between admin centers to manage SharePoint and OneDrive governance?
As part of Microsoft’s ongoing development effort, since February businesses have had the power to manage their OneDrive space from the SharePoint admin center. Find out how you can get started setting up this integration and what the main benefits are.
A unified SharePoint and OneDrive admin center
Microsoft aims to provide an improved, integrated admin center to manage OneDrive and SharePoint from a centralized location. You can govern everything at the enterprise level without needing to switch between them. You can perform different administration tasks like managing storage limits, controlling internal and external sharing, configuring retention policies, managing OneDrive synchronization controls, etc.
Besides these features, one of the other benefits of this new consolidated control center is the improved user interface with enhanced reporting functionality. This release also has a built-in role called the Global Reader admin role that provides a read-only view of the SharePoint admin center where users can view all settings and administrative information, but cannot modify them.
Here is a brief overview of the consolidated SharePoint and OneDrive admin center:
On the SharePoint admin center home page, you can now add actionable OneDrive widgets and cards with your SharePoint widgets. You can see in the image above the display of information related to OneDrive such as usage and user activity. This allows you to easily access activity information in OneDrive and monitor it directly from the admin center.
Wondering what else you can do with this new feature? Here’s a quick guide to setting up a merged admin center for SharePoint and OneDrive.
Configure synchronization, retention, and storage settings
You can easily set up synchronization of your files in OneDrive and SharePoint by going to the SharePoint admin center > Settings. Several options appear to show the Sync button on the OneDrive website, allow syncing only on PCs joined to specific domains, and even block specific file types from being uploaded.
In addition to syncing your files, this page also lets you configure SharePoint and OneDrive content retention policies. Easily set the default retention period for content from users who are no longer with your company for compliance. You can also determine your default storage limit on this page to avoid going over capacity.
Manage sharing and permissions
You can now manage SharePoint and OneDrive sharing settings on the same page. Administrators will therefore be able to more easily manage the internal and external sharing of the two platforms from a single center. To do this, go to the SharePoint admin center > Policies > Share, as shown in the image below. You can then adjust the sharing permissions, from least permissive to most permissive, for SharePoint and OneDrive content.
Apart from easy configuration of content sharing, other sharing options let you e.g. limit external sharing by domain, allow guests to share objects that don’t belong to them, etc.
This admin center integration will surely help SharePoint and OneDrive admins manage both platforms more efficiently and should save them time from having to juggle between two separate admin centers. Don’t miss this new feature!